Executive Assistent

Top Leading Consulting firm is searching an Executive Assistant based in its Madrid Office

Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time. The duties described below make up a typical, but not necessarily complete, list: Provide high-level executive support for assigned partners as required:

  • Agenda and travel coordination
    • Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
    • Make complicated travel arrangements
  • Communication
    • Answer and screen telephone calls and take messages
    • Type correspondence, proposals, reports and other documents
    • Prepare quality presentations in timely manner
    • Establish and maintain necessary filing systems for assigned Partners
    • Client contacts over phone and e-mail
  • Setting up meetings - Status follow-up - Building relationships
    • Maintain client- and other mailing lists in close coordination with the Marketing department
    • Contacts with outside vendors as appropriate, being able to negociate prices and proposing best options
  • Organize and attend meetings and conferences as appropriate
    • Scheduling participants
    • Booking meeting rooms
    • Arranging for special equipment and meeting room set-up
    • Ordering and setting up beverages and/or meals
    • Capable of organizing the event from beginning to end with the support of local departments involved
  • Budget and invoice assistance
    • Assist with invoices and billing
    • Assist with budget tracking and other financial follow-up
  • Team contribution
    • Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality
    • Support and back up other members of the EA team
    • Mentor and support new members of the EA team
    • Interaction with other functions within own local office
  • Participate in internal projects and committees as assigned or requested
  • Will help partners in personal administrative work/logistics if requested


  • University degree, or equivalent relevant experience
  • Minimum 5-10 years of work experience in similar role, reporting to top management
  • Experience from professional services international environment
  • Knowledge of Consulting processes and systems a plus
  • Fluent English/Spanish, oral and written, other languages valued
  • Strong organizational skills encompassing affinity with IT supporting tools
  • Exceptional PowerPoint and Excel skills
  • Good knowledge of other Microsoft Office programs
  • Ability to combine hands-on attitude in operational topics and good analytical skills


Tipo de trabajo
Consultoría de Negocios o de Gestión
30K - 35K + bonus
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