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Executive Assistent

Top Leading Consulting firm is searching an Executive Assistant based in its Madrid Office
BASIC JOB RESPONSIBILITIES:

Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time. The duties described below make up a typical, but not necessarily complete, list: Provide high-level executive support for assigned partners as required:

  • Agenda and travel coordination
    • Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
    • Make complicated travel arrangements
  • Communication
    • Answer and screen telephone calls and take messages
    • Type correspondence, proposals, reports and other documents
    • Prepare quality presentations in timely manner
    • Establish and maintain necessary filing systems for assigned Partners
    • Client contacts over phone and e-mail
  • Setting up meetings - Status follow-up - Building relationships
    • Maintain client- and other mailing lists in close coordination with the Marketing department
    • Contacts with outside vendors as appropriate, being able to negociate prices and proposing best options
  • Organize and attend meetings and conferences as appropriate
    • Scheduling participants
    • Booking meeting rooms
    • Arranging for special equipment and meeting room set-up
    • Ordering and setting up beverages and/or meals
    • Capable of organizing the event from beginning to end with the support of local departments involved
  • Budget and invoice assistance
    • Assist with invoices and billing
    • Assist with budget tracking and other financial follow-up
  • Team contribution
    • Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality
    • Support and back up other members of the EA team
    • Mentor and support new members of the EA team
    • Interaction with other functions within own local office
  • Participate in internal projects and committees as assigned or requested
  • Will help partners in personal administrative work/logistics if requested

BASIC JOB REQUIREMENTS:

  • University degree, or equivalent relevant experience
  • Minimum 5-10 years of work experience in similar role, reporting to top management
  • Experience from professional services international environment
  • Knowledge of Consulting processes and systems a plus
  • Fluent English/Spanish, oral and written, other languages valued
  • Strong organizational skills encompassing affinity with IT supporting tools
  • Exceptional PowerPoint and Excel skills
  • Good knowledge of other Microsoft Office programs
  • Ability to combine hands-on attitude in operational topics and good analytical skills

Resumen

Tipo de trabajo
Permanente
Industria
Consultoría de Negocios o de Gestión
Lugar
Madrid
Sector
Administrativos
Salario
30K - 35K + bonus
Ref.:
1054028
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